1. General 1.1 Entry is open to all who live permanently in New Zealand or have New Zealand citizenship. 1.2 Artists can enter through the official awards website: www.mollymorpethcanaday.co.nz If you need help with making a submission please email the coordinator firstname.lastname@example.org 1.3 A separate entry form must be completed for each entry. Each artist may submit up to two entries. 1.4 Entries Open: Monday 9am 4th July 2022. Entries Close: 5pm Sunday November 6th 2022. The Earlybird entry fee is $40 per entry. After October 15th 2022, the entry fee is $50 per entry. The fee is non-refundable. 1.5 Molly Morpeth Canaday and Whakatāne District Council reserve the right to disqualify works that do not comply with the award criteria. 1.6 All correspondence between the entrant, Molly Morpeth Canaday and Whakatāne District Council is private and confidential and will not be shared with third parties unless authorised.
2. Artwork 2.1 Work must be in the arts discipline of ‘painting and drawing’ for wall or flat surface presentation. 2.2 All works are to be original, not infringe upon NZ copyright laws and are the work of the artist entering. All submitters/entrants are to be the owner of the work(s). 2.3 All works must have been completed after 1st December 2021. a) Works must be completed on submitting entry. b) Works will be marked non-compliant if visible additions to the work have been made after being selected as a finalist. 2.4 Works entered must not have been exhibited in another art award or competition prior to this exhibition. 2.5 Works must be robust. If artworks need to be maintained for the duration of the exhibition, this is the responsibility of the artist, and any required maintenance must be negotiated with the Whakatāne Libraries and Galleries team. a) All artwork must have secure surfaces; i.e. fragile pastel and charcoal surfaces must be ‘fixed’. Paint must be dry. b) Materials with a propensity to decay need to be treated appropriately please refer to 6.2. 2.6 The artwork must be within the dimensions and weight requirements. The longest side of the work, including framing must not exceed 2000mm (2 metres). The overall weight when packed must not exceed 30kg or a safe two-person lift. Artworks to be suspended from the ceiling must not exceed a load bearing limit of 1.5kg / m². 2.7 Works entered must not have been exhibited in another public art award exhibition or competition prior to this exhibition. 2.8 Artwork installation instructions provided by artists will be followed as closely as practicable by gallery staff. Hanging systems provided with the artwork must be appropriately rated for the artwork. a) All wall hanging works MUST be fitted with D-Rings on either side of the artwork, for secure installation. b) Inappropriate hanging systems will be replaced where practicable by gallery staff. All installation, maintenance and operational costs not covered by the normal exhibition services of Whakatāne Libraries and Galleries are the responsibility of the artist. Email email@example.com for clarification ahead of entry. c) Artwork must comply with Health and Safety standards of Te Kōputu a te Whanga a Toi - Whakatāne Library and Exhibition Centre. See 6.2 2.9 All works accepted for the finalist’s exhibition must stay on display for the entire exhibition period.
3. Entry Information 3.1 All entrants are required to submit 1 - 3 images of each artwork entered. They may also submit a YouTube video link of the work. a) High resolution images are to be uploaded in JPEG file format 1-3 MB, and no smaller than 800x600px - (1280x960px is recommended). b) Images must be a true and accurate representation of the artwork entered. c) One of the images supplied must show the work in its entirety – it is recommended to include an image referencing scale eg: a studio shot. d) Images, files and video links must not identify the artist. e) Images will be used in the pre-selection judging process. f) Images will be used in the catalogues and to promote the exhibition. 3.2 Artists are encouraged to submit an artist statement about each work. a) Artist statements to be a maximum of 100 words. b) The Organisers reserve the right to edit the text for grammatical errors and exhibition standards. c) Statements will be used in pre-selection and final judging of works. d) Statements relating to finalist works will be included in the exhibition on the corresponding artwork label. 3.3 Entry information is final and cannot be added to by the entrant after submission. 3.4 On receipt of selected work the Organisers will inspect the work a) For any damage or flaws. b) To ensure that the entry criteria are met prior to installation. c) That the artwork is appropriate for display in Whakatāne District Council’s gallery spaces.
4. Packing, delivery and return of artwork 4.1 Selected entrants are responsible for delivery to, and the collection of unsold works from Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre following the closure of the exhibition. 4.2 Freight is the responsibility of the artist. Works that require couriering must have a return ticket attached. Gallery staff will repack artworks in original packaging where possible and arrange dispatch of artworks. If the work is sold, the courier ticket will be returned to the artist. 4.3 Delivery Times Receiving freight delivery of works: Monday 8 January - Sunday 15th January 2023. Personal delivery accepted: Friday 6th January - Sunday 8th January 2023 10am - 2pm. All works must be received before 2pm Sunday 15 January 2023. Physical delivery address: Te Kōputu a te whanga a Toi - Whakatāne Library and Exhibition Centre, 49 Kakahoroa Drive, trade entrance via New World Service Lane, Whakatāne. 4.4 Return Times Freight Return of works: Dispatch coordinated by the Organisers. Personal Collection of works: Saturday 25th March and Sunday 26th March 2023 (10am-1:30pm). Otherwise by appointment
5. Insurance and security 5.1 All artworks are loaned on consignment to Whakatāne District Council, and are covered by Whakatāne District Council’s Fine Arts Insurance Policy. This insurance policy covers unforeseen damage or loss for artworks on consignment while on the premises, and in transit to and from the gallery. 5.2 Surveillance cameras are in operation throughout the exhibition period.
6. Health and safety considerations 6.1 Any exhibitor with an entry that may have specific legal, environmental, safety or security applications to be met shall undertake to carry out these procedures, and to meet the standards and policies of Whakatāne District Council prior to installation. Note: selected works with electrical components must be tested and tagged. 6.2 Untreated natural materials that might carry ‘wildlife’, or decay in the duration of the exhibition may not be accepted due to the proximity of the Whakatāne Museum Heritage display. The gallery staff will determine on a case-by-case basis if a work made with organic materials can be displayed. It is the artist’s responsibility to treat their artwork for pests. Contact firstname.lastname@example.org if further clarification or support is required prior to entry.
7. Judging process 7.1 All submissions will go through pre-selection judging based on the digital images and statements provided. Three pre-selection judges will judge the works on merit. Each judge will score entries independently. Collated scores determine which works are selected for exhibition. NOTE: Pre-selection judges are not given the names of entrants; submissions are identified by entry number. 7.2 All artists will be informed of the outcomes of pre-selection judging via the website on Wednesday 14th December 2022. 7.3 All selected works must be delivered to Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre within time frames set out in 4.3 7.4 Final judging will be carried out by the Guest Judge following the installation of selected works. Final judging determines the award winners. The Guest Judge will have access to the physical artworks and artist statements. Artist names will be covered for judging. 7.5 Award winners may be notified by phone the week before the award opening night, and will be encouraged to attend to receive their award.
8. Sale of artworks 8.1 All works are for sale, and loaned on consignment to Whakatāne District Council. Sale price includes 35% commission to be taken by Arts Whakatāne. (The 35% component includes GST). 8.2 Artwork sales - Relevant artists will be notified of sales by the Organisers 8.3 Payments to the artist will be processed after exhibition closes, this is expected to paid to the artists by the 20th of the following month
9. Media and publicity 9.1 The Organisers may use images provided by entrants (with credit/attribution) in Molly Morpeth Canaday Award related media outputs. 9.2 Additional images of works may be taken in the gallery space, and circulated to promote the exhibition in print and on digital sites/social media (with credit/attribution), and may appear on their social media, Facebook and Instagram. 9.3 Finalists and award winners may be contacted for media purposes to provide additional material such as statements or imagery.
10. The exhibition The exhibition will be on display at the Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre from Saturday 13 February opening night and on display from Sunday 5th February – Sunday 19th March 2023.
11. Covid 19 The Molly Morpeth Canaday Award will still go ahead at ALL Covid 19 levels. The MMCA team will be closely monitoring the levels and will update the website and all entrants with any updates that affect the award opening event and exhibition. Restrictions at Red will mean the awards will be completely digital. Restrictions at Orange will mean the museum will be open for exhibition with restrictions in place. For more information please visit the Covid 19 website